Staff Scheduling Software | Schedule Generator
High-performance employee scheduling software. Use our scheduling app to create an optimal work schedule.
No credit card required • No commitment • Instant results
Employee scheduling software: Automate your rosters
Time and workforce management is at the core of your business. Our application helps you create a flawless work schedule in just a few clicks to optimize shift management.
The best Excel alternative for your schedules
Many businesses still use Excel to create employee schedules. While Excel is a powerful tool, using it for team scheduling is tedious: data entry errors, overlooked legal compliance rules, and the difficulty of sharing real-time updates waste valuable hours. Our scheduling software replaces these manual spreadsheets with an automated, secure, and intelligent solution.
An intelligent schedule generator (AI)
Our schedule generator uses artificial intelligence to solve your operational challenges. Unlike manual methods, our tool tests millions of combinations in seconds. It factors in your constraints (opening hours, skills, contracts) to deliver the best possible work schedule.
- Automated optimization: AI strikes the perfect balance between your operational requirements and employee preferences.
- Labor law compliance: The software automatically blocks non-compliant schedules (mandatory rest violated, maximum hours exceeded).
- Skills management: Ensure you always have the right person in the right role.
Tangible benefits for your business
Time Savings and Productivity
Cut scheduling time by 80%. You can finally focus on growing your business rather than on repetitive administrative tasks.
Labor Cost Reduction
Avoid overstaffing and unnecessary overtime with accurate scheduling based on your actual needs. Keep total control over your budget.
Employee Retention
A fair and balanced schedule boosts team morale. By respecting time-off preferences, you reduce stress and staff turnover.
Streamlined Communication
Share schedules instantly via our Magic Link or Employee Portal. Your teams can view their schedule and submit time-off requests directly online.
Features designed for managers' day-to-day work
Handle the unexpected with the AI replacement assistant
An employee calls in sick this morning? Don't panic. Click on their shift and launch our replacement assistant. The artificial intelligence instantly evaluates the rest of your team and suggests the best available replacements while ensuring labor compliance (rest periods, maximum working hours). Replace the employee in one click without disrupting the rest of the published schedule.
The Magic Link: Instant sharing without account creation
Once the schedule is generated, communication is key. Say goodbye to paper schedules posted in the breakroom. Use our Magic Link feature: the software generates a secure, read-only web page. Share this link via SMS or your team's WhatsApp group. Your employees can view their schedule directly on their smartphones without creating an account or remembering a password.
Easy import and export with Excel
We know you already use other tools to manage your business. Our software is completely open. You can import your employee roster and staffing requirements directly from a CSV file. Once the schedule is generated, you can export all data for use in your other software.
Try our schedule generator for free
Create your first schedule in minutes. No credit card required.
Try the Software NowA comprehensive tool to organize your team
Tailor AI to Your Business Priorities
Every business has different needs. Our software does not force a single method upon you. You can define your own priorities so that the artificial intelligence works exactly the way you want.
Minimize costs
The AI aims to reduce overtime and leverage the most cost-effective contracts to keep you on budget.
Distribute shifts fairly
The AI ensures that demanding shifts (nights, weekends) are shared fairly among all employees.
Respect employee preferences
The AI prioritizes rest preferences and specific requests from your staff to enhance employee well-being.
Engage Your Teams with the Employee Portal
Empower your staff. Through their dedicated portal, employees can view their schedules, submit time-off requests, and even propose shift swaps with colleagues. You retain full control: every request or swap is submitted to you for final approval.
Automate Rotations with Work Sequences
For companies operating on recurring cycles like 3x8 or 5x8 shift systems, our platform includes a powerful work sequence engine. Define your multi-week rotation patterns. The artificial intelligence automatically applies them to the schedule while ensuring full compliance with mandatory rest periods.
An easy-to-use scheduling software
Total flexibility for every industry
Our software is not limited to a single schedule type. Because it is powered by mathematical rules rather than rigid templates, it adapts to your operational reality. Configure your own shifts, skills, and rules. This flexibility is what makes easyopti a powerful tool for healthcare, hospitality, retail, manufacturing, and security.
Visual analytics and management dashboards
Our application includes intuitive charts to analyze your key metrics. Check each employee's workload at a glance, monitor total weekly labor costs, and ensure unsocial hours are fairly distributed.
Start your schedule in 3 simple steps
Our software is designed to be operational immediately. You do not need complex training to generate your first team schedule.
Configure your resources
Add your employees, their skills, and their contracts. Then define your daily work shifts.
Define your requirements
Specify how many people are needed for each shift and skill, day by day.
Generate the schedule
Click "Generate". Artificial intelligence automatically creates the optimal schedule while adhering to all your rules.
Automation to Simplify Your Daily Management
Simulate Decisions with Test Mode
Hesitating before modifying a shift or approving a leave request? Enable Test Mode. The software creates a sandbox environment to simulate your changes. It instantly calculates the financial impact and alerts you if the adjustment creates new legal conflicts, before you even confirm.
A powerful, scalable tool
Our scheduling software adapts to organizations of any size. Its high performance allows it to handle complex schedules over long periods without any slowdown. You can start simple, then unlock advanced features as your needs evolve.
Watch the app video
Watch how our artificial intelligence generates a complete schedule in a single click.
Frequently Asked Questions (FAQ)
How does our staff scheduling software work?
Our scheduling application is straightforward. You define your requirements, required skills, and labor regulations. The tool tests millions of combinations to create a flawless staff schedule. It minimizes costs while ensuring compliance with labor laws.
Is my team schedule data secure?
Yes, absolutely. All your data is encrypted and securely backed up to the cloud. You can access it from any device with zero risk of data loss. You can also save all your work locally on your device.
Can I export the generated schedule?
Yes. Once the staff schedule is optimized, you can export it to PDF for printing. You can also export it to CSV. You can email the work schedule directly to your employees.
Ready to optimize your team schedules?
The application runs directly in your browser. No installation required; your data is backed up and secure.
No credit card required • No commitment • Instant results